of Service and Data Protection Policy
body in the sense of the data protection laws is the executive
security and data management
of personal data for the administrative purposes of this learning
use your address data and with your consent your telephone number and
e-mail address only for organisational questions about this learning
platform. If it becomes apparent during a data collection that data
is not absolutely necessary (such as the address), the specification
of this data is voluntary.
assure you that we will not sell, rent or lend your information to
any other organisation or offer address trading in general. If we
need the help of a service provider for the security of our IT
infrastructure, we will of course make a special agreement to protect
your data with this service provider. The service provider may
process data in this case only for the agreed purpose.
security of our IT systems is very important to us. Therefore, we
operate this learning platform on a dedicated server and have
concluded a separate data protection agreement with the service
you have any questions or suggestions regarding the use of your data
or want to object to the use of your data, write an e-mail to:
of general information during page views:
you visit our website, certain information is collected
automatically. This includes:
address of the requesting computer
and name of the retrieved page
and time (minute, second) of the call
of data incurred
of access (successfully transferred, page not found, etc.)
about the operating system and the version of the browser of the
from which the access was made
information is necessary for technical reasons to enable us to
provide you with the website content requested. It is collected
automatically when you use the internet.
none of this information can be used to identify you, it does provide
details of your connection at the time you visited our website. We do
not perform any statistical analyses on this kind of information. The
information is stored in system log files, which are deleted
periodically. Our internal administrators can access this data for
debugging purposes. The legal basis for the temporary storage of data
and the log files is Art. 6 (1) f) GDPR. No further analyses are
performed on the data.
use the BigBlueButton web conferencing application to transmit and/or
record video/audio conferences. When you participate in a video/audio
conference, your video,
audio and text data (e.g. chat logs) will be transmitted and, in case
of a recording, saved at the end of the conference. The following
metadata is moreover transmitted for technical implementation of your
of participation via chat, audio, emojis, hand raises, and in polls
and attendance times, including login and logout times
recording status is indicated in the web conferencing tool interface.
It is up to you to switch off your camera/microphone.
video/audio conference recordings are sometimes saved after the event
has ended and used for documentation and/or learning purposes. For
example, recordings of events held at the Academy for Conflict
Transformation are sometimes made available to participants after
their course has ended. Recordings are not
made publicly available; they can only be accessed with a user
account and personalised password. forumZFD manages the user
conferences are recorded exclusively by the organiser. No recording
by participants or passing on of access data is permitted.
more information on the technical implementation of BigBlueButton,
please refer to https://docs.bigbluebutton.org.
use the Miro whiteboard application for some of our online events.
Miro is operated by RealtimeBoard Inc. dba Miro, 201 Spear Street,
Suite 1100, San Francisco, CA 94105, USA. When you access a Miro
whiteboard, a connection is made to Miro’s servers and the data
centre used by Miro (AWS.amazon.com). Please note that if you log
into Miro using a third-party account (e.g. a Google or Facebook
account), Miro will receive additional personal information about
has a customer account with Miro. This allows the responsible
employees and/or external contractors involved in event organisation
to view your username and email address.
you want to use Miro, you must create a user account first. You can
decide in your personal settings which data you wish to share with
other users. You can restrict access to your whiteboards and make
changes to shared whiteboards in an anonymous mode. For more
information on data protection at Miro, please refer to the
you do not want to use Miro, this is not a criterion for exclusion
from the event. In this case, please contact the event organiser.
many other websites, we also use so-called cookies. These are small
text files that are transferred from a server to your hard disk and
stored there. They cannot be used technically to transmit malicious
We receive certain data through cookies, such as
the browser used and the operating system. Based on this information,
we can facilitate the navigation and enable the correct display of
our web pages.
no case will this data be disclosed to third parties or linked to
Of course, you can also view our website
without cookies. You can instruct your browser not to accept cookies.
Instructions for these settings are available for the popular
browsers in these locations:
note that with cookies disabled not all features of our site may work
tools like Google Analytics or Matomo
do not use analytics tools like Google Analytics or Matomo.
order to safeguard the security of your data during transmission, we
use state-of-the-art encryption methods (here: SSL over HTTPS). A
request sent to the server unencrypted is automatically redirected to
an encrypted channel.
learning platform allows you to contact other event participants as
well as the event organiser. The system processes the data from your
user account for this purpose. Other participants will not have
access to your account information, unless you make this available in
your settings. You can set which personal data you want to share with
the other users in your user account.
some of our websites, we embed videos that we deposit on YouTube. The
operator of the plug-ins is YouTube, LLC, 901 Cherry Ave., San Bruno,
CA 94066, USA. When you visit a page with the YouTube plug-in, it
will connect to YouTube’s servers. YouTube will be notified which
pages you are currently visiting. If you are logged into your YouTube
account, YouTube can assign your surfing behaviour to you personally.
You can prevent this by logging out of your YouTube account or
surfing in a private window.
When starting a YouTube
behaviour. To prevent this, you can prevent the storage of cookies in
For more information about privacy on
do not use any social plugins from the social network facebook.com or
and/or blocking of data
adhere to the principles of data avoidance and data economy. We store
your personal data only as long as required by the legislature of
various storage periods or as this is necessary to achieve the
purposes mentioned here. After discontinuation of the respective
purpose or expiration of these deadlines, the corresponding data are
routinely and according to the legal regulations blocked or
We point out that you have the right to receive
information about your personal data stored by us at any time. You
also have the right of blocking, except for the prescribed data
storage for business transactions, and deletion of your personal
data. Please contact our data protection officer Hannah Sanders at
a data lock to be taken into account at all times, these data must be
stored in a lock file for control purposes. You can also request the
deletion of the data, as long as there is no legal archiving
obligation. As far as such an obligation exists, we lock your data on
You can make changes or revoke your consent by
notifying us with effect for the future.
developments or legislation may necessitate an adaptation of this
declaration. We always post changes here and recommend an occasional
visit to this site.
you have any questions about data protection, please send us an
e-mail or contact our data protection officer: Hannah Sanders
Statement Generator of activeMind AG.